This article defines common inventory status codes and key terms used in Instructional Materials Management, helping K–12 educators and school administrators accurately track item distribution, loss, payment status, and material identification. These definitions support efficient workflows and improve accuracy when managing textbooks, resources, and other instructional assets across your district.
| Status Code | Description |
|---|---|
| CLTD | Collected. A returned item. |
| DIST | Distributed. An item in use by a student or teacher. |
| DSTY | Destroyed. An item is identified as hazardous, flood damaged, or stolen. No payment is expected, and the item is unusable. |
| ISBN | International Standard Book Number. This is the 10- or 13-digit number assigned by the publisher of each instructional material. |
| LOST | A temporary status, waiting for payment or for the item to be found. |
| PAID | Payment has been received for the full amount of an item. |
| PRTL | Partial payment. This is a temporary status that should result in full payment. |
| SLC | State List Code. Some states assign numbers to groups of instructional materials. For example, Texas uses a four-digit number or multi-list code (MLC) representing the grade level and subject area. |
| XFER | Transfer. This is applicable only to teacher distributions and designates an item that was transferred from the respective teacher to another individual. |