Vendor Orders Overview

Vendor Orders allows the district to increase inventory counts for existing ISBNs by creating vendor orders. Vendor sources are also documented in a vendor order and could include a depository, a local vendor, a publishing company, or your state’s education agency. Once the items are received and in stock at the district level, they can be distributed to campuses.

1.  Navigation:
2. District View
3. Inventory
4. Orders
5. District Vendor Orders
6. Overview

Vendor Order Page

Add	Creates a new vendor order
Show Completed	Displays completed vendor orders (all items have been received)
Grid Header Bar	Clickable columns that will sort the grid information in ascending or descending order.
Vendor Order Name	Displays the names given to the vendor orders (must be unique).
Date Created	Displays the date the vendor order was created.
Status	Displays the overall status of the vendor order (not to be confused with the respective ISBN's statuses).
Created By	Displays the name of the user who was logged into Instructional Materials Management and created the vendor order.
Details	Opens the Vendor Order Details page providing additional information specific to the vendor order.
Edit	Opens the Vendor Order Details page and allows the editing of the vendor order.
Receive	Opens the respective vendor order and allows the receiving of the shipment sent by the vendor.
Report	Opens the respective PDF file formatting Vendor Order Report as of that moment in time.

Vendor Order Details Page

Order Name	Displays the name given to the vendor order (must be unique).
Status	Displays the overall status of the vendor order (not to be confused with the respective ISBN's statuses).
Funding Source	The source of financial resources used to purchase an item.
Date Created	Displays the date the vendor order was created.
Created By	Displays the name of the user who was logged into Instructional Materials Management and created the vendor order.
PO Number/Reference	An alpha and/or numeric purchase order number or reference information regarding the purchase of the items within the vendor order.
Publisher	Name of the company publishing the respective instructional material.
Anticipated Arrival Date	Date the items on the vendor order is expected to be received from the vendor.
Total # of Books Ordered	Displays the total quantity of copies requested (all ISBN specific quantities combined).
Total Value of Order	Displays the overall values of the vendor order (quantity requested multiplied by ISBN unit price).
Special Instructions	Displays the notes regarding the items within this vendor order for the campus' benefit and/or to communicate with the district coordinator.
Report	Opens the respective PDF file formatted Vendor Order Report as of that moment in time.
Delete	Deletes the entire vendor order.

Edit Vendor Order Page

ISBN Grid

Inventory Summary Section

Teacher Enrollment	Displays the number of teachers scheduled to teach classes utilizing the selected ISBN (book course relationships are required for this to calculate accurately).
Student Enrollment	Displays the number of students scheduled to attend classes utilizing the selected ISBN (book course relationships are required for this to calculate accurately).
Copies Owned	Displays the current quantity of the selected ISBN your campus current owns.
Copies Needed	Displays the selected ISBN's quantity your campus is eligible based on Total Eligibility subtracted by the Copies Owned (book course relationships are required for this to calculate accurately).
On Order	Displays the current quantity of the selected ISBN already on other vendor orders and not yet received.
Copies to Order	A field to record the requested additional quantity of the selected ISBN.
Add Textbook to Vendor Order	Attaches the ISBN and the Copies to Order to this vendor order.
Save	After adding at least one ISBN to the vendor order, saves the vendor order as of that moment in the status of Pending.
Report	Opens the respective PDF file formatted Vendor Order Report as of that moment in time.

On Vendor Order Grid

Edit Quantity	Located on each ordered ISBN's row and opens the quantity ordered for the respective ISBN to allow changes.
Remove ISBN from Vendor Order	Located on each ordered ISBN's row and removes the respective ISBN from the vendor order.
ISBN	Displays the International Standard Book Number (generally a 10- or 13-digit number) requested on the vendor order.
Title	Displays the assigned name of the instructional material requested on the vendor order.
SLC (State List Code)	Displays the respective state-assigned number associated with the ISBN.
Anticipated Arrival Date	Date the items on the vendor order is expected to be received from the vendor.
Ordered	Displays the quantity ordered on the vendor order.
Price	Displays the purchase price for a single copy (which could be different than the default replacement price entered on Textbook Details).
Received	Displays the quantity received by the district from the vendor to date.

Receive Vendor Order Page

On Order Grid

Show Complete	Displays ISBNs in the status of Complete (all copies of items on order have been received).
Receive All	Located above the blue header bar, receives all quantities of all ISBNs shipped from the district on the respective Pick Ticket.
ISBN	Displays the International Standard Book Number (generally a 10- or 13-digit number) requested on the vendor order.
Title	Displays the assigned name of the instructional material requested on the vendor order.
SLC (State List Code)	Displays the respective state-assigned number associated with the ISBN.
Ordered	Displays the quantity ordered on the vendor order.
Price	Displays the purchase price for a single copy (which could be different than the default replacement price entered on Textbook Details).
History	Displays date(s) received and quantities received (partial shipments received are listed individually).
Copies	A field to record the quantity shipped by the vendor (it may not be equal to the quantity ordered).
Receive	Receives the respective row's quantities of the ISBN shipped from the vendor.