Campus Transfers Overview

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Quick Nav: District View > Inventory > Campus Transfers

"Campus Transfers" allows the quick and easy shipment of instructional materials from one campus within the district to another campus.

Campus Transfers have two commonly used purposes:

  1. When opening a new campus, instructional materials typically get moved from one or more campuses to the new campus.
  2. Moving materials from one campus to another due to changes in enrollment throughout the school year.
Note: The district can initiate these transfers and/or allow campuses to initiate the transfer. You can allow campus-initiated transfers by selecting the Allow Campus Initiated Transfers radio toggle in "District Preferences."

Campus Transfers Page

Term Definition
Add plus.png Creates a new campus for campus transfer
Show Completed check.png Displays "Completed" transfers (all items have been received)
Transfer Name Displays the auto-generated name given to transfers
Transfer Campus Displays the name of the campus that will be receiving the transfer
Status Displays the overall status of the transfer
Date Created Displays the date the transfer was created
Details mglass.png Opens the “Campus Transfer Details” page, which provides additional information specific to the transfer
Edit pencil.png Opens the “Campus Transfer Details” page and allows the editing of a transfer

Campus Transfers Details Page

Term Definition
Name Displays the auto-generated name given to transfers
Campus Displays the name of the campus that will be receiving the transfer
Status Displays the overall status of the transfer
Date Created Displays the date the transfer was created
Transfer Type Displays the type of transfer
Notes Displays for each campus's benefit the notes regarding the items within this Campus Transfer
Edit Transfer pencil.png Opens the "Campus Transfers Edit” page
Transfer Ticket pickticket.png Opens all the itemized shipping receipts for campus-to-campus transfer(s) and changes all of the ISBNs to the status of "In Transit" (listed in the "Campus Transfers” grid)
Receive All receiveall.png Receives simultaneously multiple items and their respective quantities
Source Campus Displays the name of the campus providing the items respective to the transfer
ISBN Displays the International Standard Book Number (generally a 10- or 13-digit number) requested on the Campus Transfers
Title Displays the assigned name of the instructional material requested on the Campus Transfers
Status (located below the blue header bar) Indicates the current status of each ISBN on the Campus Transfers
Qty Requested Displays the quantity of copies requested per ISBN
Qty Received Displays the quantity of copies received per ISBN
Qty to Receive Displays the remaining quantity of copies to receive
Transfer Ticket pickticket.png (located on each ISBN's row) Opens the itemized campus-to-campus transfer shipping receipt for the respective ISBN and changes ISBN's status to "In Transit”
Receive receive.png Receives the respective ISBN and its respective quantities
Mark as Complete complete.png Changes the ISBN's status to "Complete” when the quantity received is less than the quantity shipped (and you are not waiting on another partial shipment)
Deny deny.png Changes the ISBN's status to "Denied” on a Campus Transfer and requests that your campus to send something to another campus

Campus Transfers Edit Page

Term Definition
Transfer Name Displays the auto-generated name given to transfers
Target Campus Displays the name of the campus that will be receiving the transfer
Transfer Status Displays the overall status of the transfer
Notes Displays for each campus' benefit the notes regarding the items within this Campus Transfers

ISBN Grid

Term Definition
ISBN Displays the International Standard Book Number (generally a 10- or 13-digit number) requested on the transfer
Title Displays the assigned name of the instructional material requested on the transfer
SLC (State List Code) Displays the respective state-assigned number associated with the ISBN
Publisher Name of the publishing company respective to the instructional material
Price Suggested replacement price for a single copy

ISBN Eligibility Summary Section

Term Definition
Teacher Eligibility Displays the number of teachers scheduled to teach classes utilizing the selected ISBN (book-course relationships are required for this to calculate accurately)
Student Eligibility Displays the number of students scheduled to attend classes utilizing the selected ISBN (book-course relationships are required for this to calculate accurately)
Total Eligibility Displays the total number of individuals (Teacher Enrollment + Student Enrollment), multiplied by the district-assigned eligibility percentage associated with this ISBN (book-course relationships are required for this to calculate accurately)
Copies Owned Displays the current quantity of the selected ISBN the district is holding for which the target campus is responsible
Copies Needed Displays the quantity the target campus is eligible for of the selected ISBN, based on Total Eligibility subtracted by the Copies Owned (book-course relationships are required for this to calculate accurately)
Available for Transfer District Wide Displays the storage quantity at all other campuses district wide
Add Book plus.png When displayed, opens the "Campus Transfers District Availability” page to assign quantities to transfer from the respective campus(es)
Save floppy.png After adding at least one ISBN to the Campus Transfer, saves the Campus Transfer as of that moment and gives it the status of "New”

Transfer Details Grid

Term Definition
Edit Quantity pencil.png Located on each ordered ISBN's row; opens the quantity ordered for the respective ISBN to allow changes
Remove ISBN from Transfer delete.png Located on each ordered ISBN's row; removes the respective ISBN from the campus requisition
Source Campus Displays the name of the campus that will be sending the transfer
ISBN Displays the International Standard Book Number (generally a 10- or 13-digit number) requested on the transfer
Title Displays the assigned name of the instructional material requested on the transfer
SLC (State List Code) Displays the respective state-assigned number associated with the ISBN
Qty Requested Displays the requested transfer quantity of the respective ISBN
Not in Use Displays the number of copies in storage for the selected ISBN and campus (copies issued to students or teachers are not available to transfer)

Campus Transfers District Availability Page

Term Definition
Add Entered Quantities to Transfer plus.png Adds the grid data into the Campus Transfer for the respective campus(es)
Source Campus Displays the name of the campus that will be sending the transfer
Total Inventory Displays the quantity of the selected ISBN for which the district is holding the respective campus(es) responsible
Eligibility Over/Short Displays the positive or negative number of the campus's Total Eligibility, minus their Total Inventory for the ISBN (book-course relationships are required for this to calculate accurately)
Not in Use Displays the number of copies in storage for the selected ISBN and campus (copies issued to students or teachers are not available to transfer)
Qty to Transfer A field to record the requested quantity of the selected ISBN to ship from the source campus to the target campus