Campus Transfers Overview

"Campus Transfers" allows the quick and easy shipment of instructional materials from one campus within the district to another campus.

1.  Navigation:
2. District View
3. Inventory
4. Campus Transfers

Campus Transfers have two commonly used purposes:

1. When opening a new campus, instructional materials typically get moved from one or more campuses to the new campus.
2. Moving materials from one campus to another due to changes in enrollment throughout the school year.

Campus Transfers Page

Term	Definition
Add	Creates a new campus for campus transfer
Show Completed	Displays "Completed" transfers (all items have been received)
Transfer Name	Displays the auto-generated name given to transfers
Transfer Campus	Displays the name of the campus that will be receiving the transfer
Status	Displays the overall status of the transfer
Date Created	Displays the date the transfer was created
Details	Opens the “Campus Transfer Details” page, which provides additional information specific to the transfer
Edit	Opens the “Campus Transfer Details” page and allows the editing of a transfer

Campus Transfers Details Page

Term	Definition
Name	Displays the auto-generated name given to transfers
Campus	Displays the name of the campus that will be receiving the transfer
Status	Displays the overall status of the transfer
Date Created	Displays the date the transfer was created
Transfer Type	Displays the type of transfer
Notes	Displays for each campus's benefit the notes regarding the items within this Campus Transfer
Edit Transfer	Opens the "Campus Transfers Edit” page
Transfer Ticket	Opens all the itemized shipping receipts for campus-to-campus transfer(s) and changes all of the ISBNs to the status of "In Transit" (listed in the "Campus Transfers” grid)
Receive All	Receives simultaneously multiple items and their respective quantities
Source Campus	Displays the name of the campus providing the items respective to the transfer
ISBN	Displays the International Standard Book Number (generally a 10- or 13-digit number) requested on the Campus Transfers
Title	Displays the assigned name of the instructional material requested on the Campus Transfers
Status (located below the blue header bar)	Indicates the current status of each ISBN on the Campus Transfers
Qty Requested	Displays the quantity of copies requested per ISBN
Qty Received	Displays the quantity of copies received per ISBN
Qty to Receive	Displays the remaining quantity of copies to receive
Transfer Ticket (located on each ISBN's row)	Opens the itemized campus-to-campus transfer shipping receipt for the respective ISBN and changes ISBN's status to "In Transit”
Receive	Receives the respective ISBN and its respective quantities
Mark as Complete	Changes the ISBN's status to "Complete” when the quantity received is less than the quantity shipped (and you are not waiting on another partial shipment)
Deny	Changes the ISBN's status to "Denied” on a Campus Transfer and requests that your campus to send something to another campus

Campus Transfers Edit Page

ISBN Grid

ISBN Eligibility Summary Section

Term	Definition
Teacher Eligibility	Displays the number of teachers scheduled to teach classes utilizing the selected ISBN (book-course relationships are required for this to calculate accurately)
Student Eligibility	Displays the number of students scheduled to attend classes utilizing the selected ISBN (book-course relationships are required for this to calculate accurately)
Total Eligibility	Displays the total number of individuals (Teacher Enrollment + Student Enrollment), multiplied by the district-assigned eligibility percentage associated with this ISBN (book-course relationships are required for this to calculate accurately)
Copies Owned	Displays the current quantity of the selected ISBN the district is holding for which the target campus is responsible
Copies Needed	Displays the quantity the target campus is eligible for of the selected ISBN, based on Total Eligibility subtracted by the Copies Owned (book-course relationships are required for this to calculate accurately)
Available for Transfer District Wide	Displays the storage quantity at all other campuses district wide
Add Book	When displayed, opens the "Campus Transfers District Availability” page to assign quantities to transfer from the respective campus(es)
Save	After adding at least one ISBN to the Campus Transfer, saves the Campus Transfer as of that moment and gives it the status of "New”

Transfer Details Grid

Term	Definition
Edit Quantity	Located on each ordered ISBN's row; opens the quantity ordered for the respective ISBN to allow changes
Remove ISBN from Transfer	Located on each ordered ISBN's row; removes the respective ISBN from the campus requisition
Source Campus	Displays the name of the campus that will be sending the transfer
ISBN	Displays the International Standard Book Number (generally a 10- or 13-digit number) requested on the transfer
Title	Displays the assigned name of the instructional material requested on the transfer
SLC (State List Code)	Displays the respective state-assigned number associated with the ISBN
Qty Requested	Displays the requested transfer quantity of the respective ISBN
Not in Use	Displays the number of copies in storage for the selected ISBN and campus (copies issued to students or teachers are not available to transfer)

Campus Transfers District Availability Page

Term	Definition
Add Entered Quantities to Transfer	Adds the grid data into the Campus Transfer for the respective campus(es)
Source Campus	Displays the name of the campus that will be sending the transfer
Total Inventory	Displays the quantity of the selected ISBN for which the district is holding the respective campus(es) responsible
Eligibility Over/Short	Displays the positive or negative number of the campus's Total Eligibility, minus their Total Inventory for the ISBN (book-course relationships are required for this to calculate accurately)
Not in Use	Displays the number of copies in storage for the selected ISBN and campus (copies issued to students or teachers are not available to transfer)
Qty to Transfer	A field to record the requested quantity of the selected ISBN to ship from the source campus to the target campus