Add a Course

The Courses feature in Instructional Materials Management displays all courses and their associated enrollment data, which are automatically imported from the district’s Student Information System (SIS), typically every 24 hours. Courses are used to support reporting and eligibility calculations for instructional materials.

In addition to imported courses, Service Admins can manually create courses when needed.

Create a Course

1. Navigation:
2. District View
3. Other Data
4. Courses
5. Edit Book/Course Relationship

Follow these steps to manually create a course in Instructional Materials Management:

1. Click Other Data in the navigation bar.
2. Select Courses to open the “Courses” screen.
3. Click Add to open the “Add Courses” screen.
4. Enter the course details. All fields are required except the "Notes" field.
5. Click Save.
6. Confirm the message: “You have successfully created a course.”
7. Click Previous Page to return to the “Courses” screen.

Eligibility Calculation

Eligibility determines how many instructional materials can be requested or allocated based on enrollment data. Eligibility is calculated using the following formula:

Guidelines for Eligibility Setup

• For student edition materials, set the Teacher % field to "0" so eligibility is based only on student enrollment.
• For teacher edition materials, set the Student % field to "0" so eligibility is based only on teacher enrollment.