Frontline Inventory & Help Desk Management
Frontline Inventory & Help Desk Management

Transfer Book-Course Relationships Overview

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The "Transfer Book-Course Relationships" feature allows the district to transfer established book-course relationships for district-tracked materials to all campuses. This ensures campus eligibility settings are established. The district percentages displayed represent the percentages currently established by the district. Review current book/course relationships with the "Master Courses Listing" report.

  1.  Navigation:
  2. District View
  3. Tools
  4. Global Tools

From Global Tools, select Transfer Book-Course Relationships > Transfer Book-Course Relationship to Campuses.

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Teacher Percentages

In almost all cases, districts designate teacher edition materials for teachers only. To only account for teacher enrollment eligibility, enter a zero in the "Campus Teacher Percentage" field if the district percentage is listed at zero. If the campuses are allowed a 1:1 ratio for teachers and teacher materials, enter 100 in the "Campus Teacher Percentage" fields for all other district percentages (commonly higher than 100% to account for district growth or turnover).

Districts assign respective percentages to campuses based on district policies. The most common settings are 0% and 100%.

Student Percentages

To designate every student enrolled is entitled to a copy of an ISBN (1:1 ratio), enter "100" into the respective campus percentage fields next to the listed district percentages greater than zero (commonly higher than 100% to account for district growth or turn over). If a zero is listed under the "District Student Percentage" column (usually indicating teacher editions and other editions students do not qualify for), also enter a zero in the "Campus Student Percentage" field.

Districts assign respective percentages to campuses based on district policies. The most common settings are 0% and 100%.

Transfer Book-Course Relationships to All Campuses

Pro Tip: Use this feature when a new campus is created, a new course is set up, a new ISBN is adopted, and/or to correct any campus eligibility miscalculations.
  1. Click on tools.png Tools, located in the Navigation Bar.
  2. Click on bookcourse.png Transfer Book-Course Relationships, located under ”Global Tools” subcategory. This opens the "Transfer Book-Course Relationships - Edit Percentages” page.
  3. Enter the desired percentages to transfer to all campuses in the campus percentage columns (all fields are required and only allow numerals).
  4. Click on go.png Go.
  5. The following message appears: "This action will set all current Book-Course percentages to the newly selected values. Do you wish to proceed?"
  6. Click OK. A success statement appears.
  7. Click OK. This returns you to the Tools page.

Note:

  • Eligibility (a number the district uses to approve additional materials requested from a campus) is calculated using the following equation:

    (Campus Student % x Current enrollment number) + (Campus Teacher % x Current Teacher Enrollment Number) = ISBN eligibility

    • Review an ISBN's district-wide eligibility numbers on the "Textbook Details" Inventory tab under the "Textbook Needs" section. Reports have three "District Analysis of Needs" reports (current enrollment, max enrollment, and percentage forecast).
    • Review a campus's eligibility for an ISBN in Find a Book and/or the "Campus Details" Eligibility tab. The "Campus Analysis of Need" report is another option for reviewing a campus's eligibility.
  • Review current book/course relationships with the "Master Courses Listing" report.
  • Review a list of all campuses offering a specific course on the Courses page.
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