You can create automated email(s) to be sent to staff, parents, and students when a device is issued and/or collected. The email can include a customized letter or notification to the recipient along with the distribution or collection receipt.

Setting Up an Email Template and Notification

To set up an email template for collecting a device, navigate to the following:

1. Management
2. E-Mail Notifications
3. Collection or Distribution

Follow these steps for setting up an email template and notifications in the Collection settings:

1. Click on Collection to expand the Collection panel.
2. Select the Collection Notifications preferences and make sure the following are enabled:
   • Allow Sites to E-mail Receipts to Staff - an e-mail notification is sent to selected staff members with the Collection Transaction Receipt attached
   • Allow Sites to Send E-mail Receipts to Students/Parents - an e-mail notification is sent to selected students with the Collection Transaction Receipt attached
3. Select students or staff from the Email Notification For dropdown menu.
4. Enter an e-mail subject in the Subject Line field.
5. Enter text in the e-mail body using the Text Editor.
6. Click on the Save icon.
7. (Optional) Enter a test e-mail address and click Send Test E-mail.
8. Click on the Close icon to close the Manage E-mail Notifications window.