Administrative View Dashboard

Element

Description

District Logo

Displays a district-provided .jpg or .gif image (400 pixels wide by 100 pixels tall) on all Asset Management dashboard views in both admin and site view

District Name

Displays the district name configured in Asset Management Settings

View Switch

View Switch icon

Allows a user to switch the current screen to a selected site dashboard by entering the site name or choosing it from the drop-down menu

Function	Description
Archive	Removes inventory from active counts or sets large groups of staff or students to "Inactive"
Data Import	Allows districts with data stored in another system to import that data into Asset Management. The Data Import tool may not be available for all districts.
Initiate Site Audit	Allows an administrator to create site audits and define the sites, room types, product types, staff types, and grades included in the audit
Issue to Staff	Allows an administrator to issue an item to a staff member at any site
Issue to Students	Allows an administrator to issue an item to a student at any site
Print Tags	Allows an administrator to print new asset tag labels by defining a tag header, setting margins, and selecting a print quantity. These tags are then applied to tracked items.
Quick Collect	Allows an administrator to collect items issued to staff or students by assigning them to a room or transfer at any site
Status Import	Allows an administrator to change the status of multiple tags listed in a spreadsheet. Supported status changes include "Auctioned," "Disposed," "In Repair," "In Use," "Recycled," "Returned to Vendor," "Sold," "Surplus," and "Used for Parts."
Transfer History	Allows an administrator to search for, view, and print transfer tickets for all site-to-site transfers across the district

Function	Description
Asset Conditions	Condition categories used by sites to indicate the amount of wear or damage an asset has experienced during its lifecycle
Charge Types	Charge categories used by sites when assessing fees for damages or when a charge is required before an item can be issued
District Settings	Allows Asset Management to be configured to match district-specific procedures and policies
Email Notifications	Allows an administrator to define which email notifications are sent to users
Funding Sources	Funding categories used to associate each asset with the source used to purchase it
Integration Settings	Allows an administrator to integrate Asset Management with systems such as Google Workspace for Education and JAMF MDM
Model End of Life	Allows an administrator to manage end-of-life information for items in the catalog
Report Settings	Allows an administrator to customize receipt and audit report language used for distribution, collection, and compliance reporting
Room Types	General categories used to label different room types within a site
Users	Allows an administrator to manage users who have access to Asset Management
Vendors	Individuals or companies that provide goods or services to the district, similar to suppliers

Function	Description
Home	Displays the district logo, site switch drop-down menu, tag-related graphs, district-wide inventory statistics, and Mobile-IT setup options
Catalog	Displays product details across the district, related location information, and access to preconfigured product reports
Purchasing	Allows an administrator to record purchasing details, assign tag numbers, and receive items to sites and rooms
Sites	Displays the physical locations defined by the district and provides access to preconfigured site inventory reports
Tags	Allows an administrator to use “Basic” and “Advanced” filters to search for tags and save, share, view, and print reports based on those filters
Audits	Allows an administrator to initiate, monitor, and reconcile inventory audits
Quick Search	Allows a user to quickly search for a specific tag, serial number, student, or staff member
Help	Opens the Frontline Learning Center, where users can access articles and videos for training and troubleshooting
Log Out	Ends the current user session

Function	Description
Quadrant	The dashboard includes four quadrants that can each display a preconfigured report. Users can choose both the report shown in each quadrant and the order in which quadrants appear. These preferences apply across all sites the user can access.
Panel Settings	Allows users to customize dashboard panels to display preconfigured reports, including statistics, notifications, and login information
None	Leaves the quadrant blank
Notifications	Shows audits, tags, transfers, and created tickets that require user action, with links to the related records
Purchasing: Outstanding Tags to Receive	Shows the quantity of tags waiting to be received on purchase orders. Filters include "Tagging Overdue By" and "Purchase Date Range."
Inventory Statistics	Shows asset quantity and monetary value for all or selected inventory, including "Total," "Available," and "In Use." Filters include "Regions" (if enabled), "Sites," and "Product Types." A downloadable .csv file is available.
New Tags Received	Displays recently received tags. Filters include "Product Types," "Funding Sources," and "Date Range." A downloadable .csv file is available.
Site Transfer	Displays transfers based on selected filters. Filters include "Transfer Type," "Origin Site," "Destination Site," "Funding Source," "Product Type," and "Date Range." A downloadable .csv file is available.
Tag Distributions	Shows a breakdown of tag locations by percentage and quantity
Tag Status Change Over Time	Shows tag status trends over time based on selected statuses and date ranges
Tag Status Breakdown (Rooms)	Shows the status of tags assigned to rooms across the district
User Login	Displays user login statistics. Filters include "Region" (if enabled), "Site," "User Role," "User Type," and "Date Range." A downloadable .csv file is available.

Getting Started

Admin Panel

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