Archiving Staff



None assigned

The "Archive Staff" tool allows district-level administrators to set large groups of staff to "Inactive."

  1.  Navigation:
  2. Admin View
  3. Quick Links

Staff eligible for this process must meet the following criteria:

  • No inventory currently assigned to them
  • No unsatisfied charges assigned to them
Note: All active staff will reappear with the next update from the district's Student Information System or HR System import.

Archive Staff with No Obligations

  1. Click on Archive, located in the "Admin Tools" Quick Links menu. The "Archive" window opens.
  2. Select Staff from the Archive drop-down menu.
  3. Select the respective site(s) from the Sites drop-down menu.
  4. Select the respective staff type(s) from the Staff Types drop-down menu.
  5. Select the respective grade(s) from the Grades drop-down menu.
  6. Click on go.png GO. The "Confirm Archive" window opens and displays the quantity of staff to inactivate.
  7. Click on scroll.png Staff Selected for Archive to open a report, in CSV format, to review the staff being archived.
  8. If prompted “Do you want to open or save csv…,” click on Open.
  9. Confirm the number of staff selected by typing the staff quantity into the Confirm the count by typing it here field.
  10. Click Confirm. The "Archive Inventory" window opens and displays a success statement.
  11. Click OK.
  12. Click on x.png Close to close the "Archive" window.