Parent and Components Overview

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"Components" allows one or more existing tags (such as a Chromebook) to be assigned to another existing tag (such as a charging cart) by adding the tags into the Components tab in the "Tag Information" window. Once the relationship is established, the edited tag becomes the "Parent" and the associated tags become "Components." This allows all tags to move throughout the district, as a group, by only moving the parent tag. Examples include laptops in a laptop cart or a mobile workstation with various technology items.

  1.  Navigation:
  2. Admin/Site/Warehouse View
  3. Tag Information Window

Asset Types

tag_info.png

There are three “Asset Types” within the Asset Management system. The "Asset Type" of an asset indicates whether the asset will be managed (moves and status changes) in a group or as one asset.

  • Standalone – This is the default asset type for every asset added to your database. Standalone assets are managed on a one-to-one basis.
  • Parent – When other assets are associated with an asset, it becomes a parent
  • Component – When an asset is associated with another asset, it becomes a component

Components reflect the current tag status of their parent.

As a parent is moved throughout the district, the components move with the parent.

  • Room-to-Room Transfers
  • Issuing to Staff
  • Issuing to Students
  • Site-to-Site Transfers

For each of the actions listed above, a warning screen displays the parent's respective components. This allows the removal of one or more components from the assigned parent.

A tag can only be assigned one "Asset Type" at a time. Therefore, a component cannot also be a parent.

Assigning a Tag to Another Tag

Only tags in the status of "Available" are eligible to be assigned to a parent. When a component is assigned to a parent, it automatically moves to the parent's current location. This action is recorded in the tag's "Status History."

TagInfWndw_Components.PNG

 

  1. Click within the Tag/Serial Search field, located in the top navigation bar.

tag_serial.png

  1. Enter/scan the tag number of the intended "Parent" tag (it can be made up of alpha and/or numeric characters).
  2. Click on search2.png Begin Search or press the Enter key on your keyboard. The "Tag Information" window opens and displays the tag details.
  3. Click on the Components tab.
  4. Enter the intended component in the Component Tag field. (If a scanner is not being used, click on down.png.) The tag is displayed in the "Components" grid.

Transfer a Component to Another Tag/Parent

  1. Click within the Tag/Serial Search field, located in the top navigation bar.

tag_serial.png

  1. Enter/scan the tag number of the "Parent" tag (it can be made up of alpha and/or numeric characters).
  2. Click on search2.png Search or press the Enter key on your keyboard. The "Tag Information" window opens and displays the tag details.
  3. Click on the Components tab.
  4. Locate the tag to transfer from the parent in the "Components" grid.
  5. Click on ship.png Transfer Component, located in the respective tag’s row. The "Transfer Component" window opens.
  6. Enter the tag number of the new parent in the New Parent Tag field. (If a scanner is not being utilized, click on down.png.) The new parent's product name and current location are displayed.
  7. Click on go.pngGO to complete the transfer. A success statement displays.
  8. Click OK. The window updates and the tag is no longer listed as a component of the parent.

Transfer All Components to Another Tag/Parent

  1. Click within the Tag/Serial Search field, located in the top navigation bar.

tag_serial.png

  1. Enter/scan the tag number of the Parent tag (it can be made up of alpha and/or numeric characters).
  2. Click on search2.png Search or press the ∫ key on your keyboard. The "Tag Information" window opens and displays the tag details.
  3. Click on the Components tab.
  4. Verify the desired tags (to transfer from this parent) in the "Components" grid.
  5. Click on ship.png Transfer All Components, located above the blue grid header. The "Transfer Component" window opens.
  6. Enter the tag number of the new parent in the New Parent Tag field. (If a scanner is not being utilized, click on down.png.) The new parent's product name and current location are displayed.
  7. Click on go.pngGO to complete the transfer. A success statement displays.
  8. Click OK. The window updates and the tag is no longer listed as a component of the parent.

Remove Component from Parent

  1. Click within the Tag/Serial Search field, located in the top navigation bar.

tag_serial.png

  1. Enter/scan the tag number of the "Parent" tag (it can be made up of alpha and/or numeric characters).
  2. Click on search2.png Search or press the Enter key on your keyboard. The "Tag Information" window opens and displays the tag details.
  3. Click on the Components tab.
  4. Locate the tag to remove from the parent in the "Components" grid.
  5. Click on remove.png Remove as Component, located in the respective tag’s row. The window updates and the tag is no longer listed as a component of the parent.

Remove Parent from Component

  1. Click within the Tag/Serial Search field, located in the top navigation bar.

tag_serial.png

  1. Enter/scan the tag number of the "Component" tag (it can be made up of alpha and/or numeric characters).
  2. Click on search2.png Search or press the Enter key on your keyboard. The "Tag Information" window opens and displays the tag details.
  3. Click on the Components tab.
  4. Click on remove.png Remove as Component, located at the bottom left-hand corner. 

Common Example of Parent/Component

A set of Chromebooks in a mobile cart is a common example of the Parent/Component relationship.  The mobile cart would be considered the parent, and the Chromebooks associated to that cart are the components. Once that associated is established, location assignment of the cart automatically transfers to the Chromebooks.

Note: When "Departments" are enabled, to associate a component to a parent, the user must have access to the department of the parent and the department of the component.