Asset Status and Location Guidelines

This article explains the core rules for asset location, movement, and status changes in Asset Management.

Asset Location

Every asset must be assigned to one of the following locations:

In a room

Issued to a staff member or student

Assets can move in the following ways:

Room to room within a site	Site to site
Staff or student to room	Room to staff or student

Use the following rules to understand which actions are allowed based on an asset’s current “Status” and “Location.”

Note: Each status change depends on both the tag’s current “Status” and “Location.”

“Status”	“Location”	Allowed Status Changes
Available	Room/Site	Collect: Not allowed Transfer: All statuses except Lost and Stolen Direct Change: Any status
In Use	Issued to Staff/Student	Collect: Any status Transfer: Not allowed Direct Change: Not allowed
In Use	Room/Site	Collect: Not allowed Transfer: Any status except Lost and Stolen Direct Change: Any status
Auctioned, Disposed, Recycled, Sold, Stolen, Returned to Vendor, Used for Parts	Room/Site	Collect: Any status Transfer: Any status except Lost and Stolen Direct Change: Not allowed
Surplus	Room/Site	Collect: Any status Transfer: Any status except Lost and Stolen Direct Change: Auctioned, Disposed, or Recycled
In Repair, Lost	Issued to Staff/Student	Collect: Any status Transfer: Any status except Lost and Stolen Direct Change: In Use
In Repair, Lost	Room/Site	Collect: Any status or Quick Return Transfer: Any status except Lost and Stolen Direct Change: Not allowed