Asset Status and Location Guidelines

Audience:

Labels:

None assigned

This article describes the basic rules associated with asset status and location guidelines. 

Asset Location

Assets must be located in one of the two following areas:

  In a room   OR     With a Staff or Student

Asset Movement

Assets can move via the following areas:

  Room to room within a site   Site to site
  Staff/Student to room   Room to Staff/Student

Asset Rules

Consider the following asset rules below.

Each Status Change relies on the Status AND Location of the Tag being changed.
Status    Location    Status Change
Available Room/Site
  • Collect: Not Allowed
  • Transfer: All Statuses except Lost & Stolen
  • Direct Change: Any Status
In Use Issued to Staff/Student
  • Collect: Any Status
  • Transfer: Not Allowed
  • Direct Change: Not Allowed
In Use Room/Site
  • Collect: Not Allowed
  • Transfer: Any Status except Lost & Stolen
  • Direct Change: Any Status
Actioned, Disposed, Recycled, Sold, Stolen,
Returned to Vendor,
Used for Parts
Room/Site
  • Collect: Any Status
  • Transfer: Any Status except Lost & Stolen
  • Direct Change: Not Allowed
Surplus Room/Site
  • Collect: Any Status
  • Transfer: Any Status except Lost & Stolen
  • Direct Change: Auctioned, Disposed, Recycled
In Repair, Lost Issued to Staff/Student
  • Collect: Any Status
  • Transfer: Any Status except Lost & Stolen
  • Direct Change: In Use
In Repair, Lost Room/Site
  • Collect: Any Status or Quick Return
  • Transfer: Any Status except Lost & Stolen
  • Direct Change: Not Allowed