Quick Entry: Collect by Accession

Quick Entry allows you to perform collections. The Collect by Accession data type is designed to quickly collect large quantities of materials from teachers and/or students. 

Quick Entry works best when using bar codes and a scanner (such as a Symbol LS2208 or Socket Scanner). This allows data to be read quickly and accurately. As records are scanned, they are displayed on screen for verification purposes. Receipt(s) can be printed as soon as a collection has been made. 

Collect by Accession

Due to the lack of accession numbers, this data type requires Teacher ID and ISBN to collect the materials. This data type will not collect distributions using accession numbers.

1.  Navigation:
2. Automation
3. Quick Entry
4. Collect by Accession

1. Click on Automation, located on the Navigation Bar. 
2. Click on Quick Data Entry. This opens the Quick Entry page. 
3. Select the Collect by Accession using the Choose Type of Data Entry drop-down menu. 
4. Click Go. This opens the Quick Entry Collect by Accession page.  
5. Scan the item's accession number into the Accession field.
   This collects the item, displays the respective individual's information in the grids, and places the cursor in the refreshed Accession field. 
6. Continue scanning each item's accession number into the Accession field until all of the desired materials are collected. 
7. Click on Clear Page to return to the Quick Entry page.

If manually entering the accession number, click on Save Accessions or use the Enter key on your keyboard. This processes the data and places the cursor in the refreshed Accession field. 

Receipts

If you wish to print a receipt for the individual, click on either Today's Receipt or Full Receipt . The receipts will provide distribution data for the most recent individual located in the successful scan section (top row).