The following end-of-year considerations and examples cover the process processes around collecting issued devices from students and staff members before the leave for summer break.

Collection Process Considerations

• Decide on whether to decentralize collections, to collect at each campus, or to collect at another specified collection site.
• Students can be scheduled to drop off devices at a specific time period.
• Communicate to families ahead of time about the items required for drop off (i.e., asset only, or asset and accessories).

Collection Methods

• Have a manned collection process where students can hold up asset for quick, hands-free scanning by staff members.
• Have a drop-off location for students to leave assets. Staff members can later scan assets using Quick Collect.
• If you have a single collection location, utilize carts, pallets, or boxes labeled with school names for easy reference.

Digital Signature Options

• Make sure the collection device has easy access so that parents/students can easily sign.
• Ensure signed collection receipts are attached to student accounts in the district settings.
• Have sanitation items available for cleaning sign-in devices after each use.

High-Level Collection Process Examples

The following are collection example scenarios to consider.

Scenario 1

1. Students walk up to a specified station, bringing their assets and accessories.
2. A staff member scan devices and has the parents/students digitally sign (if applicable).
3. A second staff member places the device and accessories in a bag and transports the bag to the holding location on campus.

Scenario 2

1. Parent drives student up to vehicle-accessible drop off point.
2. A staff member scan devices and has the parents/students digitally sign (if applicable).
3. A second staff member places the device and accessories in a bag and transports the bag to the holding location on campus.