Archiving Students

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Quick Nav: Admin View > Quick Links

The "Archive Students" tool allows district-level administrators to set large groups of students to "Inactive." Students eligible for this process must meet the following criteria:

  • No inventory currently assigned to them
  • No unsatisfied charges assigned to them
Note: All active students will reappear with the next update from the district's Student Information System import.

Archive Students with No Obligations

  1. Click on Archive, located in the Admin Tools Quick Links menu. The "Archive" window opens.
  2. Select Students from the Archive drop-down menu.
  3. Select the respective site(s) from the Sites drop-down menu.
  4. Select the respective grade(s) from the Grades drop-down menu.
  5. Click on go.png GO. The "Confirm Archive" window opens and displays the quantity of students to inactivate.
  6. Click on Students Selected for Archive to open a report, in CSV format, to review the students being archived.
  7. If prompted “Do you want to open or save csv…,” click on Open.
  8. Confirm the number of students selected by typing the student quantity into the Confirm the count by typing it here field.
  9. Click Confirm. The "Archive Inventory" window opens and displays a success statement.
  10. Click OK.
  11. Click on x.png Close to close the "Archive" window.